ALISTAIR STUART DRIVER TRAINING
PRIVACY NOTICE
Last updated: 18 July 2026
1. Who I am
Alistair Stuart Driver Training is the controller of the personal information described in this notice. This means I am responsible for deciding how and why it is used.
Contact details
Alistair Stuart
Alistair Stuart Driver Training
Thornbank
38 Moorgate Road
Rotherham
S60 2AG
Email: alistair@alistairstuartdrivertraining.co.uk
2. Information I may collect
I may collect:
• your name, address, date of birth and contact details;
• information needed to arrange lessons, including your availability, bookings and payment history;
• your driving licence details and the result of a DVLA licence check;
• lesson notes, progress records, action plans and messages between us;
• information about an incident, complaint, insurance claim or legal matter; and
• technical information about use of my website, such as cookie and analytics data.
If it is relevant to your training and you choose to tell me, I may also record information about your health, disability or learning needs. This is more sensitive information and is known as special category data.
I normally obtain information directly from you or, where appropriate, from a parent, guardian or person acting with your authority. I may also obtain driving licence information through the DVLA’s online checking service when you provide a valid check code.
3. Why I use your information and my lawful bases
I use personal information only when I have a lawful basis to do so.
I use it:
• to respond to enquiries, arrange lessons, provide driver training, take payment and manage our agreement. The lawful basis is taking steps at your request before entering into a contract and performing our contract;
• to keep tax, accounting and other records required by law. The lawful basis is compliance with a legal obligation;
• to check that you are entitled to drive and to protect the safety of you, me and other road users. The lawful basis is my legitimate interests in providing safe and properly managed driver training;
• to keep appropriate business, training, complaint, incident, insurance and legal records. The lawful basis is my legitimate interests in running and protecting my business and establishing, exercising or defending legal claims;
• to operate forward facing and rear facing dash cameras for vehicle security, road safety, incident evidence and, where appropriate, lesson review. The lawful basis is my legitimate interests in protecting people, property and my business, improving training and dealing with incidents or claims; and
• to send electronic marketing where you have given consent, or where the law otherwise permits it. You can opt out at any time.
Where I record information about your health, disability or learning needs, I will normally ask for your explicit consent. You do not have to provide this information, but it may help me tailor your training. You can withdraw that consent at any time. In exceptional circumstances, I may use such information to protect someone’s vital interests or to establish, exercise or defend a legal claim where the law permits this.
I do not rely on your consent for information that I need to provide your lessons, meet a legal duty or pursue a properly assessed legitimate interest. Where I rely on legitimate interests, I consider whether the use is necessary and balance my interests against your rights and freedoms.
4. Driving licence checks
I may ask you to provide a DVLA check code so that I can confirm your entitlement to drive and view relevant licence information. I will use the code only for this purpose. I will not retain the code after it is no longer needed, although I may keep a record that the check was completed and any relevant result.
5. Dash cameras in the tuition vehicle
The tuition vehicle has Nextbase 522GW cameras facing forward through the windscreen and backwards through the rear window. There is no internal facing camera. Audio recording is switched off.
The cameras may record pupils, other road users, vehicle registration numbers and events around the vehicle. The footage may be used for vehicle security, road safety, reviewing a relevant learning point, or investigating an incident, complaint, insurance claim or legal matter.
The cameras use continuous loop recording, so routine footage is normally overwritten automatically. If I save a short clip solely to review a learning point, I will delete it as soon as reasonably practical after the lesson unless there is another lawful reason to keep it. Footage connected with an incident, complaint, claim or legal matter will be kept only for as long as it is reasonably needed. Where appropriate, I will tell you that footage has been retained and why, unless the law prevents me from doing so.
I may share relevant footage with the police, insurers, legal advisers, courts or other organisations where this is necessary and lawful. I will not post lesson footage on social media.
6. Who I may share information with
I share only the information that is reasonably necessary. Depending on the circumstances, I may share information with:
• Total Drive and other service providers that help me manage bookings, payments, communications, records, website hosting or IT;
• HM Revenue & Customs and other public authorities where required by law;
• the police, courts or regulatory bodies where disclosure is required or otherwise lawful;
• my insurer, accountant, solicitor or other professional advisers;
• an emergency contact or emergency service where necessary to protect someone; and
• another person or organisation when you ask me to share information and I am able to do so lawfully.
I do not sell your personal information.
Service providers that process information for me must protect it and use it only for the agreed purpose. A third-party service that you choose to use for its own purposes will have its own privacy notice and terms.
7. How I keep information secure
Electronic information is held on password protected devices and systems. I keep software and security protection reasonably up to date. Paper records, if used, are stored securely and destroyed securely when no longer required. Access is limited to people who need the information for a legitimate business reason.
No method of storage or communication is completely secure, but I take reasonable measures appropriate to the information and the risks involved.
8. How long I keep information
I keep information only for as long as it is needed for the purpose for which it was collected, including legal, tax, insurance and dispute requirements.
As a general guide:
• tax and accounting records are normally kept for up to seven years;
• lesson notes, progress records and action plans are normally deleted when your training ends, unless they are still needed for an unresolved matter or legal, insurance or safeguarding reason;
• routine emails, texts and other correspondence are normally deleted within one year after you cease to be a customer, unless there is a reason to keep them longer; and
• dash-camera footage is kept as explained in section 5.
These periods may be shortened or extended where the circumstances or the law require it. When information is no longer needed, I will delete it or dispose of it securely. Ending your access to a third-party app does not control how long that provider keeps information in accordance with its own lawful retention arrangements.
9. Website cookies and analytics
My website may use cookies or similar technology. Cookies that are strictly necessary for the website to work may be used without consent. I will ask for consent before placing non essential cookies, including analytics or advertising cookies, where consent is required by law. You can change or withdraw your cookie choices through the website’s cookie controls. You can also manage cookies in your browser, although blocking some cookies may affect how the website works.
The website’s separate cookie notice or cookie controls should identify the cookies in use, their purpose, provider and duration.
10. Your data protection rights
Depending on the circumstances, you may have the right to:
• ask for a copy of your personal information;
• ask me to correct inaccurate or incomplete information;
• ask me to delete information;
• ask me to restrict how information is used;
• object to the use of information, particularly where I rely on legitimate interests or use it for direct marketing;
• receive certain information in a portable format; and
• withdraw consent at any time where consent is the lawful basis.
These rights are not absolute and exemptions may apply. I will not normally charge a fee. I may need to confirm your identity before dealing with a request and will normally respond within one month.
I do not make decisions about you based solely on automated processing that have a legal or similarly significant effect.
To exercise a right, contact me using the details in section 1.
11. Complaints
Please contact me first if you have a question or concern about how I use your information. I will try to resolve it.
You also have the right to complain to the Information Commissioner’s Office (ICO):
Website: https://ico.org.uk/make-a-complaint/
Telephone: 0303 123 1113
Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
12. Changes to this notice
I may update this notice when my practices or the law change. The latest version will be made available on my website or on request. The date at the top shows when it was last updated.
